20 Best Property Management Software for Small Landlords (2024)

Managing properties as a small landlord can be overwhelming. Are you struggling to keep up with rent collection, maintenance requests, and tenant screening? Fortunately, there are property management software options available to help simplify your tasks and streamline your operations.

With countless options available in the market, it can be challenging to make the right choice. To make your decision-making process easier, we have compiled a list of the top 20 property management software for small landlords.

Whether you have a single rental property or a small portfolio, these software options can help simplify your tasks and maximize your efficiency.

• What to look for in property management software for small landlords 
• 20 top property management software for small landlords 
• Frequently asked questions: Property management for small landlords 

What to look for in property management software for small landlords

Selecting the right property management software is a critical decision for small businesses aiming to efficiently oversee their rental properties. In navigating the endless options available, small business owners must carefully consider several key factors to ensure the chosen software aligns with their unique needs and growth aspirations. From scalability and user-friendliness to integration capabilities and customer support, each consideration contributes to the seamless functioning of property management processes.

Scalability and customization

Consider the scalability of the property management software to ensure it can grow with your business. Look for software that allows customization to meet the specific needs of your small business. A flexible system can adapt to changes in the number of properties or units you manage and accommodate evolving business processes.

User-friendly interface

Opt for software with an intuitive and user-friendly interface. A system that is easy to navigate and understand will reduce the learning curve for property managers and staff. This is particularly important for small businesses without dedicated IT support.

Comprehensive feature set

Evaluate the software’s feature set to ensure it covers all essential aspects of property management, including tenant and lease management, rent collection, maintenance tracking, and financial reporting. The software should streamline your daily operations and help automate time-consuming tasks.

Integration capabilities

Look for property management software that integrates well with other tools and platforms you use, such as accounting software, online payment gateways, or customer relationship management (CRM) systems. Seamless integration enhances workflow efficiency and reduces the need for manual data entry.

Customer support and training

Assess the level of customer support and training provided by the software vendor. Small businesses may not have dedicated IT staff, so responsive customer support and accessible training resources are crucial. Ensure that the vendor offers training sessions, documentation, and ongoing support to address any issues or questions that may arise during software implementation and use.

20 top property management software for small landlords

Are you a small landlord looking to streamline your property management processes? Look no further than these top 20 property management software options specifically designed for small landlords. From rent collection to maintenance requests, these platforms offer a variety of features to make managing your properties a breeze.

Process Street

Process Street is an invaluable tool for small landlords looking to streamline their property management processes. This user-friendly software offers a range of features designed to simplify tasks such as tenant onboarding, maintenance management, and rent collection.

Key features: 

• Customizable templates: The platform allows users to create personalized templates for recurring tasks like property inspections and lease renewals.
• Lease agreement management: Process Street provides the capability to create, customize, and store lease agreements within the tool.
• Tenant information storage: The tool enables landlords to input and manage tenant information efficiently.
• Automated workflows: With Process Street, automated sequences of tasks can be set up to trigger based on specific events or deadlines, streamlining property management processes.
• Integration capabilities: Integrates are available with other applications and platforms commonly used by small landlords, including Google Drive, Salesforce, and Slack.
• Communication streamlining: The tool facilitates easy and centralized communication by integrating with platforms like Slack.
• Document storage: Process Street provides a centralized location for storing documents, ensuring easy access to lease agreements and other relevant files.
• Intuitive interface: The tool boasts an intuitive user interface for user-friendly navigation and efficient use.

Landlord Studio

Landlord Studio is an excellent property management software for small landlords. It offers a comprehensive set of tools that help streamline all property management tasks. Whether it’s tracking rental income, managing expenses, or communicating with tenants, Landlord Studio offers a seamless and efficient solution for small landlords.

Key features: 

• Rental tracking: Landlord Studio enables landlords to efficiently track rental income from their properties, providing a clear overview of financial transactions.
• Expense tracking: The software allows for systematic tracking and management of property-related expenses, helping landlords maintain a detailed record of their financial outflows.
• Automated rent reminders: Landlord Studio offers the functionality to set up automated reminders for rent payments, ensuring timely collections and reducing the risk of oversights.
• Financial reporting: The tool generates comprehensive financial reports, providing insightful analytics into the financial performance of rental properties over specific periods.
• Tenant communication: Landlord Studio facilitates easy and efficient communication with tenants, fostering better landlord-tenant relationships through a streamlined communication channel.
• Document storage: The software provides a secure repository for storing important documents such as lease agreements and other property-related files, ensuring easy access and organization.

Landlordy

Landlordy is an excellent property management software for small landlords, offering a comprehensive set of features to streamline the process of managing rental properties. The app helps small landlords with tasks such as tracking rental payments, monitoring expenses, organizing lease agreements, and managing tenant information.

Key features:

• Rent payment tracking: Landlordy allows users to track rent payments, including partial payments and late fees, providing a detailed record of financial transactions.
• Property and unit management: The app enables easy management of multiple properties and units, offering a centralized platform for overseeing various rental spaces.
• Digital rent receipts: Landlordy facilitates the generation of digital rent receipts, providing a convenient and paperless solution for acknowledging rent payments.
• Expense reports: Users can generate digital expense reports, allowing for efficient tracking and management of property-related costs.
• Lease agreement and tenant information organization: The app provides a platform to store and organize lease agreements and tenant information, ensuring easy access and retrieval of essential documents.
• Task and reminder tracking: Landlordy includes features to track property-related tasks and reminders, assisting landlords in staying organized and managing responsibilities effectively.
• iCloud integration: The app seamlessly integrates with iCloud for data backup and syncing across devices, offering convenience for on-the-go property management.

Tenant Cloud

Tenant Cloud is an excellent property management software for small landlords. It provides a comprehensive set of tools designed to streamline property management tasks and help landlords effectively manage their rental properties.

Key features: 

• Online rent collection: Tenant Cloud facilitates online rent collection, providing a convenient and efficient way for landlords to receive payments from tenants.
• Maintenance request tracking: The software allows landlords to track and manage maintenance requests, streamlining the process of addressing property-related issues.
• Tenant screening: Tenant Cloud offers tenant screening tools, assisting landlords in making informed decisions during the tenant selection process.
• Lease management: Landlords can manage leases efficiently through Tenant Cloud, with features for lease creation, tracking, and organization.
• Accounting tools: The software provides accounting tools to help landlords track financial transactions, expenses, and the overall financial health of their rental properties.
• Vacant property marketing: Tenant Cloud enables landlords to market vacant properties, reaching potential tenants through various channels.
• Report and document generation: Landlords can generate professional reports and documents using Tenant Cloud, facilitating efficient record-keeping and communication.

Rentec Direct

Rentec Direct is an excellent property management software for small landlords. It offers a comprehensive set of features to effectively manage rental properties. This software helps small landlords with property management by providing tools for tenant screening, online rent collection, lease tracking, maintenance requests, and simple accounting.

Key features:

• Effortless online property listing: Rentec Direct allows landlords to effortlessly list their rental properties online, reaching a wider audience and simplifying the marketing process.
• Tenant screening with background checks and credit reports: The software facilitates tenant screening by providing tools for background checks and credit reports, enabling landlords to make informed tenant selection decisions.
• Income and expense tracking: Landlords can track rental property income and expenses efficiently, providing a clear financial overview of their properties.
• Work order and maintenance request management: Rentec Direct assists in managing work orders and maintenance requests, streamlining the process of addressing property maintenance issues.
• Online rent payment options: The software offers online rent payment options for tenants, providing a convenient and secure method for rent collection.
• Detailed financial reports: Rentec Direct generates detailed financial reports, offering insights into the financial performance of rental properties over specific periods.
• Online document storage: The platform allows for online document storage, offering a secure and centralized repository for important files related to the rental properties.
• Tenant and owner portal: Rentec Direct provides a tenant and owner portal, facilitating easy communication and providing access to essential information for both parties.
• User-friendly interface: The software features a user-friendly interface, ensuring landlords can navigate and utilize the tool efficiently without a steep learning curve.

RentRedi

RentRedi is an excellent property management software for small landlords. It provides a comprehensive suite of tools to streamline property management tasks, making it a valuable asset for landlords with a small number of units to manage.

Key features: 

• Online rent collection: RentRedi facilitates online rent collection, providing a convenient and efficient method for landlords to receive payments from tenants.
• Maintenance request tracking: The software includes a feature for tracking maintenance requests, streamlining the process of addressing and resolving property-related issues.
• Tenant screening: RentRedi offers tools for tenant screening, allowing landlords to make informed decisions during the tenant selection process.
• Lease generation: Landlords can generate leases efficiently using RentRedi, ensuring proper documentation and compliance with legal requirements.
• Financial reporting: The tool generates financial reports, providing landlords with insights into the financial performance of their rental properties.
• Task automation: RentRedi’s features are designed to automate many day-to-day tasks for small landlords, saving time and reducing administrative burdens.
• Tenant mobile app: RentRedi provides a tenant mobile app, allowing tenants to easily submit maintenance requests, make rent payments, and communicate with their landlord through a convenient platform.
• Improved tenant satisfaction: The tenant mobile app contributes to improved tenant satisfaction by offering a user-friendly and accessible way for tenants to interact with their landlords.
• Vacancy listing and property marketing: RentRedi provides a platform for easily listing vacancies and marketing properties, making it simpler for small landlords to attract and screen new tenants.

SimplifyEm

SimplifyEm is an excellent property management software for small landlords. It offers a comprehensive suite of features designed to streamline rental property management. The software helps small landlords keep track of rental income and expenses, handle maintenance and repair requests, and organize lease agreements and tenant details.

Key features: 

• Rent collection and payment processing: SimplifyEm facilitates online rent collection and payment processing, providing a convenient and efficient solution for landlords.
• Tenant screening and rental application management: The software offers tools for tenant screening and the management of rental applications, helping landlords make informed decisions during the tenant selection process.
• Property maintenance and repair tracking: SimplifyEm includes features for tracking property maintenance and repair requests, streamlining the process of addressing and resolving issues.
• Lease agreement and document management: Landlords can efficiently organize and manage lease agreements and other important documents related to their rental properties.
• Financial reporting and accounting tools: SimplifyEm generates financial reports and provides accounting tools, offering insights into the financial performance of rental properties.
• Online communication and messaging with tenants: The software includes features for online communication and messaging with tenants, facilitating easy and efficient landlord-tenant interactions.
• Automated reminders and notifications: SimplifyEm offers automated reminders and notifications, assisting landlords in staying organized and on top of important deadlines or tasks.
• Comprehensive suite of features: The software provides a comprehensive suite of features designed to streamline rental property management for small landlords.

Turbo Tenant

Turbo Tenant is an excellent tool for small landlords who want to streamline their property management processes. It simplifies the rental application process, screening potential tenants, and managing leases all in one place. Additionally, it offers online rent collection and allows for easy communication with tenants through the platform.

Key features:

• Property maintenance management: Turbo Tenant includes features for managing property maintenance, allowing landlords to track and address maintenance issues efficiently.
• User-friendly interface: The platform is designed with a user-friendly interface, ensuring that landlords can navigate and use the tool efficiently.
• Streamlined property management processes: Turbo Tenant is an excellent tool for small landlords seeking to streamline their property management processes, offering a comprehensive set of features.
• Efficiency and ease of use: The tool is known for its efficiency and ease of use, making it a valuable resource for small landlords looking for a user-friendly property management solution.
• Comprehensive property management solution: Turbo Tenant is recognized as an excellent and comprehensive property management solution for small landlords, offering the tools needed to efficiently manage rental properties.
• Lease management: Turbo Tenant helps landlords manage leases efficiently, providing a centralized platform for organizing and tracking lease agreements.
• Online rent collection: The platform facilitates online rent collection, offering a convenient and secure method for landlords to receive payments from tenants.

Rentler

Rentler is a fantastic property management software for small landlords. It helps streamline the property management process, making it easier and more efficient to manage rental properties.

Key features:

• Online rental listings: Rentler allows landlords to effortlessly create and manage online rental listings, providing a user-friendly platform accessible to potential tenants.
• Tenant Screening: With Rentler, landlords can conduct thorough background and credit checks on potential tenants, ensuring a reliable screening process to select qualified renters.
• Rent Collection: Rentler simplifies the rent collection process by offering an online payment option, allowing tenants to pay their rent conveniently and providing landlords with an efficient method for financial transactions.
• Maintenance requests: Tenants using Rentler can easily submit maintenance requests through the platform, streamlining communication and making it straightforward for landlords to receive, track, and address property-related issues promptly.
• Lease management: Rentler provides tools for landlords to store and manage lease agreements, track lease expirations, and set up automatic lease renewal reminders, ensuring organized management of rental agreements.
• Communication tools: The platform offers communication tools, allowing landlords to easily communicate with tenants through Rentler. This includes sending announcements, reminders, and updates to foster effective landlord-tenant interactions.

Stessa

Stessa is an excellent property management software for small landlords. It offers a comprehensive set of features that make managing rental properties easy and efficient. The platform allows landlords to track income and expenses, monitor cash flow, and generate financial reports.

Key features: 

• Automated income and expense tracking: Stessa automates the tracking of income and expenses, simplifying the financial management of rental properties and providing a real-time overview.
• Bank and property account syncing: The platform allows seamless syncing with bank and property accounts, ensuring accurate and up-to-date financial data.
• Tax-ready financial reports: Stessa generates tax-ready financial reports, streamlining the tax filing process for landlords and providing comprehensive insights into their financial status.
• Automated reminders: The tool includes automated reminders for crucial tasks such as lease renewals and maintenance, helping landlords stay organized and on top of essential responsibilities.
• Property performance management: Stessa provides tools to manage property performance, allowing landlords to track property values, analyze market trends, and make informed decisions about their real estate investments.
• Mortgage management: The platform offers features for managing mortgages, helping landlords keep track of loan details and ensuring efficient financial planning.
• Tenant management and lease tracking: Stessa includes specific features for tenant management and lease tracking, streamlining communication and documentation related to tenants and leases.
• Document storage: The tool offers document storage capabilities, providing a secure and organized repository for essential property-related documents.

Apartments.com

Apartments.com offers user-friendly property management software designed specifically for small landlords. The platform provides a comprehensive set of tools that seamlessly facilitate property management tasks. Small landlords utilizing Apartments.com can easily track rent payments, communicate with tenants, and manage maintenance requests. 

Key features:

• Online rent collection: Apartments.com allows small landlords to efficiently collect rent payments online, providing a convenient solution for both landlords and tenants.
• Tenant screening: The software offers tools for tenant screening, assisting landlords in making informed decisions during the tenant selection process.
• Lease management: Apartments.com facilitates the management of leases, allowing landlords to organize and track lease agreements efficiently.
• Maintenance tracking: Landlords can manage maintenance requests through the platform, streamlining communication and ensuring timely resolution of property-related issues.
• Financial reporting: Apartments.com provides tools for financial reporting, offering landlords insights into the financial performance of their rental properties.
• Marketing tools: The software includes marketing tools that help landlords showcase their properties to potential tenants, increasing visibility and attracting prospective renters.
• Mobile app access: Apartments.com offers access to a mobile app, empowering landlords to manage their properties on the go, enhancing flexibility and convenience.

Avail

Avail is an excellent property management software for small landlords, offering a range of features designed to simplify and streamline the management of rental properties. One of the key advantages of Avail is its ability to centralize all property management tasks, making it easy for landlords to keep track of rental income, expenses, maintenance requests, and lease agreements.

Key features:

• Online rental listings and marketing: Avail enables small landlords to create online rental listings and conduct marketing activities, facilitating the attraction of potential tenants.
• Tenant screening tools: The software provides tenant screening tools, assisting landlords in making informed decisions during the tenant selection process.
• Digital lease agreements: Avail offers the convenience of digital lease agreements, simplifying the process of managing and organizing lease documentation.
• Rent collection:  The platform streamlines rent collection processes, making it easy for landlords to collect rent from tenants without complex procedures or paperwork.
• Maintenance tracking: Landlords can efficiently manage maintenance requests through Avail, ensuring a streamlined process for addressing property-related issues.
• Financial tools: The platform provides a range of financial tools, including expense tracking, payment tracking, and tax report generation, empowering landlords to better manage their finances and stay organized.

Hemlane

Hemlane is an excellent property management software for small landlords. It offers a comprehensive set of features that make property management simple, efficient, and organized.

Key features:

• Tenant management: Hemlane allows landlords to easily manage tenants’ information, leases, and rental payments all in one place.
• Maintenance tracking: The software provides a platform for landlords to track maintenance requests and schedule repairs ensuring that properties are well-maintained and tenants are satisfied.
• Financial management: Hemlane helps landlords keep track of income and expenses, generate financial reports, and streamline the accounting process.
• Communication tools: The software facilitates communication between landlords and tenants, making it easy to send messages, share documents, and stay in touch.
• Property listing and marketing: Hemlane assists landlords in creating and managing property listings, as well as marketing vacancies to attract potential tenants.
• Document management: The software allows for the storage and organization of important property-related documents, such as lease agreements and inspection reports.

REI Hub

REI Hub is an excellent property management software for small landlords. It offers a comprehensive range of features that make managing rental properties a breeze. The platform allows landlords to easily manage tenants, properties, and expenses all in one place.

Key features:

• Tenant management: REI Hub enables landlords to efficiently track tenant information, manage lease agreements, and monitor rental payments, ensuring a comprehensive overview of tenant-related activities.
• Property management: The platform allows landlords to keep track of property details, including maintenance requests and lease agreements, streamlining property management tasks for enhanced organization.
• Expense tracking: Landlords can easily record and track all property-related expenses using REI Hub, including repairs, utilities, and taxes, providing a clear financial picture of property investments.
• Online rental payments: REI Hub facilitates online rental payments, allowing tenants to pay rent seamlessly through the platform and providing landlords with an efficient method for rent collection.
• Document storage: The software offers a secure location for storing important documents such as leases, inspection reports, and maintenance records, ensuring easy access and organization of critical property-related information.
• Task management: REI Hub includes task management features, allowing landlords to set reminders for important tasks such as lease renewals, property inspections, and maintenance schedules, ensuring timely and organized property management.

Zillow

Zillow is a valuable property management software for small landlords, offering an array of features to simplify the management of rental properties. It provides a platform for advertising, screening and managing tenants, tracking rent payments, and managing maintenance requests.

Key features:

• Listing management: Zillow enables small landlords to easily create and manage property listings on its platform, enhancing visibility and attracting potential tenants.
• Tenant screening: The software streamlines the tenant screening process by providing tools for background checks and credit reports, ensuring landlords can make informed decisions during the tenant selection process.
• Rent collection: Zillow allows landlords to securely collect rent payments electronically through the platform, providing a convenient and efficient method for both parties.
• Maintenance tracking: Landlords can efficiently handle maintenance requests and track the status of repairs using Zillow, ensuring a streamlined process for addressing property-related issues.
• Lease management: Zillow offers features to store and manage lease agreements and important documents in one centralized location, facilitating organized lease management.
• Reporting and analytics: The platform provides access to insightful reports and analytics, allowing landlords to track financial performance and property trends for informed decision-making.

Buildium

Buildium is an exceptional property management software for small landlords, offering a comprehensive set of features to streamline the management of rental properties. This user-friendly platform is designed to help small landlords efficiently manage their properties without the need for extensive knowledge of property management.

Key features: 

• Online rent collection: Buildium facilitates online rent collection, offering a convenient and efficient solution for landlords to collect rent payments from tenants.
• Tenant screening: The software provides tools for tenant screening, allowing landlords to make informed decisions during the tenant selection process.
• Lease management: Buildium includes features for lease management, allowing landlords to organize and track lease agreements efficiently.
• Maintenance request tracking: Landlords can easily track maintenance requests through Buildium, streamlining communication and ensuring timely resolution of property-related issues.
• Financial reporting: The platform offers financial reporting tools, providing landlords with insights into the financial performance of their rental properties.
• Communication tools: Buildium includes communication tools for landlords and tenants, facilitating easy and efficient communication within the platform.

Yardi Systems

Yardi Systems is a comprehensive property management software that is exceptionally well-suited for small landlords. This tool provides a wide range of features to help streamline and simplify property management tasks for small-scale property owners.

Key features:

• Tenant and lease management: Yardi Systems assists landlords in tracking lease agreements, rent payments, and tenant information, providing a comprehensive overview of tenant-related activities.
• Accounting and financial management: The software allows for easy tracking of expenses, income, and financial reports, providing small landlords with the necessary tools for efficient financial management.
• Maintenance management: Yardi Systems helps schedule and track property maintenance and repairs, ensuring that landlords can efficiently address and resolve property-related issues.
• Online portal for tenants: The platform provides an online portal for tenants, offering a centralized platform for tenants to submit maintenance requests, pay rent, and communicate with landlords, enhancing overall communication and efficiency.
• Document management: Yardi Systems includes document management features, allowing landlords to store important documents such as lease agreements and maintenance records in a centralized location for easy access and organization.

Guesty

Guesty is a top-tier property management software for small landlords that streamlines the entire property management process. It helps small landlords handle day-to-day tasks with ease, allowing them to better organize and optimize their rental properties.

Key features: 

• Channel management: Guesty allows small landlords to easily manage property listings across various rental platforms, ensuring optimal visibility and reach.
• Automated messaging: The software streamlines communication with guests through automated messages, enhancing efficiency and guest experience.
• Payment processing: Guesty enables landlords to securely process payments and keep track of financial transactions, simplifying the financial aspect of property management.
• Maintenance coordination: Landlords can schedule and coordinate property maintenance and repairs through Guesty, ensuring timely and efficient resolution of property-related issues.
• 24/7 support: Guesty provides round-the-clock support, ensuring that landlords have access to assistance whenever they need it, enhancing the overall user experience.

MRI Software

MRI Software is an excellent property management tool for small landlords. It offers a comprehensive set of features to help landlords efficiently manage their properties.

Key features:

• Tenant and lease management: MRI Software allows landlords to easily track lease agreements and efficiently manage tenant information, providing a centralized solution for tenant and lease management.
• Financial management: The software facilitates financial management for small landlords, offering tools to collect and manage rent payments, automate financial tasks, and maintain a clear overview of financial transactions.
• Maintenance tracking: With MRI Software, landlords can keep track of maintenance requests and schedules, ensuring prompt and organized resolution of property maintenance issues.
• Reporting: The platform provides reporting tools, allowing landlords to generate insightful reports and analytics, providing valuable insights into the performance of their rental properties.
• Tenant portal: MRI Software offers a tenant portal, facilitating easy communication and document sharing between landlords and tenants, enhancing overall communication and tenant experience.

RealPage

RealPage is an excellent property management software for small landlords. It offers a comprehensive set of tools to streamline property management tasks and optimize the overall rental process.

Key features:

• Online rent collection: RealPage facilitates online rent collection, providing a convenient and efficient solution for landlords to collect rent payments from tenants.
• Tenant screening: The software includes tools for tenant screening, allowing landlords to make informed decisions during the tenant selection process.
• Lease management: RealPage offers features for lease management, enabling landlords to efficiently organize and track lease agreements.
• Maintenance request tracking: Landlords can easily track maintenance requests through RealPage, ensuring streamlined communication and resolution of property-related issues.
• Financial reporting: RealPage provides financial reporting tools, allowing landlords to access insightful reports and analytics, providing valuable insights into the financial performance of their rental properties.
• Mobile access: The platform offers mobile access, allowing landlords to manage their properties on the go, enhancing flexibility and convenience.
• Marketing and listing management: RealPage provides tools for marketing and listing management, allowing landlords to advertise their properties and communicate with potential tenants easily.

Frequently asked questions: Property management software

How do you manage a lot of rental properties?

Managing a large number of rental properties efficiently requires leveraging the capabilities of property management software. These systems typically offer features such as centralized tenant and lease management, online rent collection, maintenance tracking, and financial reporting. Automation of repetitive tasks, streamlined communication, and comprehensive analytics contribute to effective management of multiple properties, ensuring that property managers can handle the intricacies of each unit without becoming overwhelmed.

Is QuickBooks a good solution for property management?

While QuickBooks is a popular accounting software, it may not be the most comprehensive solution for property management. Dedicated property management software offers specialized features tailored to the unique needs of landlords, including tenant and lease management, maintenance tracking, and rental payment processing. QuickBooks may be suitable for basic accounting tasks, but property management software provides a more holistic approach, enhancing efficiency and organization in the management of rental properties.

Why is good property management software for small landlords important?

Property management software tailored for small landlords is crucial for several reasons. It helps streamline day-to-day operations, automates repetitive tasks, and centralizes critical information such as tenant details and lease agreements.

This efficiency translates into time savings for landlords, allowing them to focus on strategic decision-making and tenant relationships.

Additionally, dedicated software enhances financial management, reducing the risk of errors and ensuring compliance with legal and regulatory requirements.

Overall, good property management software is an invaluable tool for small landlords looking to optimize their operations and enhance the tenant experience.