Select one of your colleagues from each of the members fields below to dynamically assign them to the tasks in this workflow run.
Select one of your colleagues from each of the members fields below to dynamically assign them to the tasks in this workflow run.
Hi there workflow builder!
We've automatically created dynamic role assignments for you in this workflow. Each time you run your workflow you can select someone in your team from the dropdown to be assigned to the tasks.
Pro tip: Tasks can be assigned in bulk. Hold your cmd/ctrl key and click shift or cmd/ctrl on the task list to select the tasks you'd like to assign.
*Delete this widget after digesting this information, as this content will appear on your workflow run*
Before beginning the audit, it is important to clearly define the scope of the audit. This task involves identifying the specific areas and processes that will be included in the audit. Consider the objectives of the audit and the potential risks and compliance requirements. Review previous audit reports and consult with relevant stakeholders to ensure a comprehensive scope.
Collecting relevant documents is crucial for a successful audit. This task involves gathering all the necessary documents related to the audit scope identified in the previous task. These documents may include policies, procedures, contracts, reports, and any other relevant records. Ensure that all necessary documents are collected and organized in a systematic manner.
Creating an audit checklist helps ensure that the audit covers all the necessary areas and processes. In this task, you will develop a checklist based on the audit scope and relevant documents gathered. The checklist should include specific audit procedures, criteria for evaluation, and any other relevant information. Consider using a combination of open-ended questions, multiple choice questions, and rating scales to gather information.
In this task, you will conduct a preliminary audit to assess the overall compliance and identify potential areas of concern. This involves reviewing the audit checklist, conducting interviews and document reviews, and making observations. Document any findings and areas for further investigation. The preliminary audit will help guide the focus of the detailed audit.
Based on the preliminary audit findings, prepare a draft audit report. The report should provide a summary of the audit scope, objectives, methodology, and findings. Include recommendations for improvement and any identified non-compliance or high-risk areas. Ensure that the report is clear, concise, and provides actionable insights for the auditee.
In some cases, an external inspection may be required to assess compliance with external standards or regulations. This task involves conducting an external inspection, which may include site visits, physical inspections, or coordination with external stakeholders. Ensure that the inspection aligns with the audit scope and objectives.
Once the external inspection is completed, record the outcomes and findings. This includes documenting any non-compliance issues, observations, and recommendations. Ensure that all relevant information is accurately recorded for future reference and follow-up actions.
Once the audit and inspection findings are documented, it is important to address them promptly. In this task, you will develop an action plan to address the identified findings. The plan should include specific corrective measures, responsible parties, timelines, and resources required. Consider consulting with relevant stakeholders to ensure a comprehensive and effective action plan.
Implementing the corrective measures identified in the previous task is crucial to address audit and inspection findings. This task involves executing the action plan, monitoring progress, and making any necessary adjustments. Ensure that all involved parties are aware of their responsibilities and have access to the necessary resources.
After implementing corrective measures, it is important to monitor the progress and effectiveness of these measures. This task involves regularly assessing the compliance status and analyzing the impact of the implemented measures. Monitor key performance indicators, conduct follow-up inspections if necessary, and communicate progress updates to relevant stakeholders.
Once all the necessary actions have been taken and the compliance status is satisfactory, the audit and inspection can be closed. This task involves finalizing the audit report, obtaining approvals if required, and archiving all relevant documents and records. Ensure that all stakeholders are informed about the closure of the audit and inspection process.
